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Confidentiality and disclosure

The University is working hard to create an environment in which staff feel happy to disclose their disability, but it is up to you whether or not you tell us that you are disabled.

You may choose to tell the University that you are disabled when you accept a job here, by ticking the relevant box on your monitoring form. However, as this information is confidential, and used for monitoring purposes only, this will not usually prompt a discussion about any adjustments you might need.

Telling the University is really important if you might need any adjustments to carry out your job. It will be very difficult, and in many cases, impossible, for the University to provide these adjustments if you do not tell us what you need. In addition, telling us can help us to improve the way we work – for example, it can help us assess the impact of University practices on disabled staff.

The easiest way to disclose is before commencing your employment so that we can start to look at adjustments prior to your start date. You can do this by completing the support questionnaire included in your job contract pack. This questionnaire is returned directly to the staff disability adviser, who will then contact you to discuss your requirements.

If you feel you may require any adjustments at a later date, you can contact the disability adviser for staff for an informal, confidential discussion. You can also contact them if you simply want to notify the University you are disabled, without necessarily requesting any adjustments.

Storing your information

All members of staff who decide to register with the Disability Support Office (DSO) for support are asked to sign a confidentiality form, which the disability adviser will talk through with you. This allows you to control very precisely the information that we pass on to other people. You should remember, however, that if you request a high level of confidentiality, it can be difficult for us to make adjustments in work.

All the records of contact with individual members of staff are stored electronically on the DSO’s own separate database and in paper files. Only DSO employees working with disabled staff have access to this database.