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Website privacy notice

The University of Manchester is committed to looking after any information that is made available to us when you visit our websites in accordance with data protection law.

This notice outlines what categories of information we retain and how we use it. Our other privacy notices are also available from this website.

Personal data

You don’t have to create an account or provide us with any personal information to access University websites. However, we may ask for some personal details if you wish to access some of our services, for example:

  • to register for open days;
  • to order a publication such as a printed prospectus;
  • to subscribe to email marketing communications such as online newsletters.

The vast majority of the personal information we hold about you will be obtained via our websites’ forms or if you contact us by email.

Some of the personal data we store and process may include:

  • biographical information consisting of your name, title, birth date, age and gender;
  • your contact details including address, email address and phone number;
  • information about your time at the University;
  • your professional activities;
  • current interests and preferences;
  • records of communications sent to you by the University or received from you;
  • attendance at University events.

We may also collect and store bank card details. The University is PCI DSS compliant. We do not store credit/debit card details after authorisation and till receipts are always masked.

When you provide us with your contact details you will be asked whether you wish to receive any further communications from us.

We will ensure that all personal data you supply is held in accordance with data protection law. We do not sell or otherwise transfer personal data to any third parties unless you have consented to this or this is permitted by law.

Visits to University websites

When you visit any of the University websites the following information is received and stored by our web servers: anonymised details of your IP address, browser type and operating system; and the web pages you visited. This data is known as web server logs. We use this information strictly to analyse how the University websites are used by our visitors and we may archive this information in an anonymous form for historical records.

Cookies

Our websites use ’cookies’ which are text files placed on your computer when you visit a site which help us understand how you use our websites. Cookies don’t collect personal data from your computer, only the data created by your browsing. Some cookies remain on your computer after you leave the website; these are called ‘persistent’ cookies. Others are deleted automatically when you close your browser and others simply expire. We use the following cookies on our websites:

Analytics cookies and advertising cookies set by Google Analytics

We may collect non-person-identifying information relating to your use of our sites via Google Analytics technology. This may include: which pages you see; how long you stay; what you click on our pages; if you visit the website again; which country and city you are browsing from; etc. This data is collected for the purpose of monitoring and understanding the effectiveness of our websites. We also collect data relating to the demographics and interests of our users via Google Analytics and cookies set by Google advertising networks. This data is used in aggregated form to help improve the site and the University’s marketing efforts.

Analytics cookies set by LinkedIn Insights Tag

We use LinkedIn Insights to collect and process metadata such as IP address information, timestamp, and events (eg page views) in order to produce and share aggregated insights that do not identify you. All data is encrypted. [Learn more]. We may, through LinkedIn insights, use your data to generate statistics about our website visitors, their profession or industry, to calculate ad impressions served or clicked on, or to publish visitor demographics for a Service or demographic workforce insights. However, we are not able to view your IP address or identify you through these reports. The LinkedIn browser cookie is stored in a user's browser until a user deletes the cookie or the cookie expires (there's a rolling six-month expiration from the last time the user's browser loaded the Insight Tag). You can view LinkedIn's cookie policy and details of how to remove their cookies. Users have full control to block or delete cookies.

ResponseTap tracking cookies

ResponseTap is a phone call analytics service that the University uses to understand our website visitors' journeys to and interactions with the website, and phone calls made to the University. This insight enables the University to provide more targeted, relevant and timely content to our website visitors and thus deliver a better user experience.

The following cookies are used by ResonseTap.

adiV

The adiV cookie contains an identifier which is used by ResponseTap to track a visitor over time. This allows ResponseTap to show multiple visits made by a unique visitor from the same browser. This cookie is set to expire one year after the visitor leaves the website.

adiVi

The adiVi cookie contains an identifier which is used by ResponseTap to help track a visitor's browsing path while they are on the website. This cookie is set to expire thirty minutes after the visitor leaves the website.

adiLP

The adiLP cookie is used to help track visitors who have multiple tabs open in the same browser to prevent errors in tracking.

adiS

The adiS cookie contains a server session ID used by ResponseTap systems to ensure incoming requests are assigned to an appropriate internal server for processing. It expires around 30 minutes after the visitor leaves the website.

No personally identifiable information is collected via these cookies.

The University will clearly indicate on its web pages where ResponseTap tracking is being used.

Visitors can disable the cookies at any time by updating their browser settings.

Advertising cookies set by AddThis sharing functionality

On certain parts of our websites we include social sharing functionality via an AddThis widget. AddThis collects non-personal information in the form of web analytics, which they share in aggregated form so that publishers can understand how users share their content and advertisers can better target their ads. For more information about AddThis cookies, and for details of how to opt out from targeted advertising, please use the links below:

Session cookies

JSESSIONID, ASP.NET_SessionId, PPSESSION

Session cookies are set for the duration of the current browser session and are erased when you close your browser at the end of your session.

Session cookies are used by services on parts of our websites to remember details of your current browser session eg to keep track of items in a shopping basket.

Tracking cookies (social media)

Facebook, Twitter and YouTube

Tracking cookies (media)

Vimeo, Flickr, Issuu and YouTube

Tracking cookies (web satisfaction survey)

At certain times of the year we may ask users to complete our website feedback survey. As soon as a user opts to complete the survey, or tells us they don’t want to, the website will install a cookie on the user’s machine to remember this choice. This is to ensure that the survey is not presented to users who have already filled it in or who have told us they do not wish to.

How to delete and manage cookies in your browser

You can choose not to accept cookies and delete existing cookies on your computer or moble device using your browser settings. Please use the links below to find out how to do this for your browser:

For browsers not listed here, please refer to the manufacturer's website.

Email marketing

We are keen to communicate our activities, institutional views, latest news and points of excellence with staff, stakeholders, students, alumni and supporters. We do this by providing information through a range of online and offline channels including publications, events, press releases, social media and email.

In order to do this we have a database that contains personal data collected by the University during the course of our relationship with our stakeholders, staff, students, and alumni.  We aim to keep your data up to date and welcome any updates to your details or corrections to any inaccuracies you may wish to provide. In addition when you provide your personal data to a University of Manchester Faculty, School or Department you will receive specific information from them informing you about the ways it will be used. 

You have a right to request copies of the data held about you by the University. To do so, please contact the Information Governance Office If you no longer want us to use your data, or wish to amend the type of communications you receive, then you can opt out at any time via the unsubscribe link included in every email – read more about your rights.

We value our relationship with you and we use your personal data to personalise our communications, improve our services and ensure we work efficiently and effectively.

Unless you have requested otherwise, your data is accessible to the University and its Schools, Faculties, Institutes, Centres, divisions, directorates and recognised alumni associations connected to the University. It is used and processed for a full range of communications and programmes involving academic and administrative departments. These include the following communications and marketing activities (by mail, email and telephone):

  • Sending University publications;
  • Promoting our services;
  • Notifying you of upcoming events;
  • Promoting discounts and opportunities.

Tools may be used to help us improve the effectiveness of our communications with you, including tracking whether the emails we send are opened and which links are clicked within a message.

Lastly, we use data to undertake analysis projects to ensure only effective and relevant communications are sent to you. A list of suppliers can be provided on request.

We utilise tools and resources to help us understand our stakeholders, staff, students, and alumni and gather information from publicly available resources (eg the electoral register, press, the charity register) to assess the capacity of these groups to support the University.

Statement

This privacy notice applies to all University websites that link to this page. Please note that some sites related to the University may collect and use data differently. These sites will have a local privacy notice explaining these practices. If the user leaves a University website and visits a website operated by a third party, The University of Manchester cannot be held responsible for the protection and privacy of any information that users provide when visiting such third-party websites. Accordingly, users should exercise caution and review the privacy statement applicable to the website in question.

Public Twitter data

The University of Manchester uses publicly available information, such as Twitter handles, URLs mentioned in tweets and hashtag usage, to target tweets promoting the University’s research to Twitter users who have indicated an interest in topics relevant to our research activities. This data is collected manually and through third-party analytics platforms that search for links and references to published research on Twitter.