Privacy notice for accommodation applications

The University uses your accommodation application data to manage your stay, may share it with relevant providers, and keeps it for up to six years.

The information collected on our online accommodation application form (and any other pre-arrival forms) will be used solely for the following purposes:

• administering your application for accommodation;
• managing your stay in our accommodation including providing you with necessary information and keeping you informed of activities in hall, sports facilities provided by the Residential and Sports Services Division, related services, maintenance work, statutory testing and eliciting customer feedback;
• ensuring the provision of internet services in halls of residence.

Sharing information with third parties

Your information may be shared with a third party:

• where appropriate for safely managing your stay in the accommodation you are allocated to;
• where that third-party is a provider of accommodation in which you, the applicant, are allocated accommodation by us, The University of Manchester and we, The University of Manchester, remain your landlord;
• where that third party is a provider of accommodation whose accommodation is leased by The University of Manchester for the purposes of providing accommodation to you.

We will keep the data collected on this form to the end of the current academic year plus six years, as per The University of Manchester’s retention schedule.

Find out more

For further information on how your personal data is used whilst you are a registered student, how long it is retained and to find out how to exercise your rights, please view The University of Manchester's Student Privacy Notice or contact The Information Governance Office by emailing information.governance@manchester.ac.uk or writing to The Christie Building, The University of Manchester, Oxford Road, Manchester M13 9PL.